Budget Office Records 1967-1978
Archives 135

Summary Information

Repository
Manuscripts, Archives, and Special Collections, Washington State University Libraries
Title
Budget Office Records
ID
Archives 135
Date [inclusive]
1967-1978
Extent
4.0 containers
General Physical Description note
approximate 600 items
Abstract
Contains copies of correspondence, the biennial budget request documents for 1971-1973, and computer printouts of the Faculty Average Salary Report and Position Control.

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Agency Description:

The Budget Office administers the university budget and prepares the Operating Budget Request that is submitted to the Governor each biennium through the Office of Financial Management in Olympia. In preparing this document, the Budget Office assembles data to be sent with request forms to academic deans and area budget administrators. After the forms are returned, the requests are made up into books for use at university budget hearings. Following the hearings, the requests are reworked in line with administrative budgeting policies and decisions made as a result of the hearings. A budget package is assembled and submitted to Olympia. A related task is preparing supplemental budget requests to be sent to Olympia. This is done during the first year of a biennium to request additional funds for the second year. The procedure is similar to the preparation of the original biennial budget request.

As well as preparing budgets, the Budget Office notifies the units of their allocations. The office monitors compliance with the allocated budget and works with the dean or administrative head when discrepancies are detected. The office also works with departments in transferring funds between accounts and helps administer any changes in funding due to Executive Orders from the Governor.

In the 1960's and early 1970's, the Budget Office reported to the Vice President-Business. By 1976, the office reported to the Vice President-Academic.

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Arrangement note

These records are arranged in a single alphabetical subject series covering the period 1967-1978. It contains copies of correspondence, the biennial budget request documents for 1971-1973, and computer printouts of the Faculty Average Salary Report and Position Control.

The correspondence file consists of duplicate copies of outgoing correspondence arranged in two sequences: alphabetical by recipient and chronological. The Position Control printout contains data regarding all faculty and staff by name, department, budget code, full time equivalent and salary. The Faculty Average Salary report contains similar information for faculty plus salary analysis and averages.

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Administrative Information

Publication Information

Manuscripts, Archives, and Special Collections, Washington State University Libraries

http://www.wsulibs.wsu.edu/masc
Terrell Library
P.O. Box 645610
Pullman, WA, 99164-5610
509-335-6691
mascref@wsu.edu

Conditions Governing Access note

The Collection is open for research use.

Immediate Source of Acquisition note

These records of the Budget Office were transferred to the University Archives, Washington State University in September, 1977 (UA 77-28) and July, 1980 (UA 80-12).

Processing Information note

The records were processed by Ann Klavano in January and February, 1984.

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Controlled Access Headings

Corporate Name(s)

  • Washington State University--Administration--Archives
  • Washington State University. Budget Office--Archives
  • Washington State University. Budget Office--Records and correspondence

Subject(s)

  • Colleges and Universities
  • Universities and colleges--Business management--Washington (State)--Archives
  • Universities and colleges--Faculty--Salaries, etc.
  • University budget Records
  • Washington (State)

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Collection Inventory

Correspondence 

Alphabetical: 

Box Folder

A 1977-1978   4.0 items

1 1

B 1977-1978   24.0 items

1 2

Bishop 1978   2.0 items

1 3

C 1977-1978   33.0 items

1 4

D 1977-1978   10.0 items

1 5

E 1977-1978   3.0 items

1 6

F-G 1977-1978   14.0 items

1 7

H 1977-1978   36.0 items

1 8

J 1977-1978   2.0 items

1 9

K 1977-1978   2.0 items

1 10

L 1977-1978   31.0 items

1 11

M 1977-1978   21.0 items

1 12

N 1977-1978   13.0 items

1 13

O 1977-1978   7.0 items

1 14

P 1977-1978   5.0 items

1 15

Q-R 1977-1978   18.0 items

1 16

S 1977-1978   23.0 items

2 17

Smith 1977-1978   46.0 items

2 18

T 1977   1.0 item

2 19

U 1978   1.0 item

2 20

V 1977-1978   29.0 items

2 21

W 1977-1978   24.0 items

2 22

X-Z 1978   1.0 item

2 23

Chronological: 

Box Folder

 July 1977 - October 1977   80.0 items

2 24

 October 1977 - December 1977   80.0 items

2 25

 January 1978 - March 1978   100.0 items

2 26

 March 1978 - July 1978   100.0 items

2 27

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Faculty Average Salary Report: 

Box Folder

 1970-1971   1.0 item

3 28

 1972-1973   1.0 item

3 29

 1974-1975   1.0 item

3 30

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Operating Budget Request (1971-1973) 1970   1.0 item

Box
4
Folder
31

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Position Control, July Allocation: 

Box Folder

 1967-1970   1.0 item

4 32

 1971 

4 33

 1972 

4 34

 1973 

4 35

 1974 

4 36

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