The Resource Sharing Working Group will use the Library Council (LC) working agreement as a general model. Some specific points regarding the meeting procedures have been established as follows RESOURCE SHARING WORKING GROUP
WORKING AGREEMENT
- The Chair and Recorder for the Resource Sharing Working Group will rotate on a biannual basis. The Recorder will take over as Chair.
- Meetings are normally held once a month.
- Meetings will start on time, with no waiting for late members.
- Members are expected to be fully prepared for discussions and to arrive on time.
- Proxies will be allowed at any time with full voting rights, and need not be approved by the group. The Chair should be notified ahead of time when a Proxy will be attending a meeting.
- Group members should notify the Chair if they are unable to come to a meeting.
- Consensus, as defined on the LC working agreement, will be the primary mode of decision making. If the group faces a deadline and cannot come to consensus, a vote will be taken.
- Deadlines will be assigned to all issues and projects in order to insure that they will be resolved and completed in a timely manner.
- All decisions and policies are subject to review and revision to keep them functional and appropriate.
- The group will conduct a self-evaluation and report to LC once a year.
- Draft minutes will be sent to members within 7 days and to the Decision Digest within 10 days. Any corrections made at the subsequent meeting will be posted on that meeting's minutes.
- Copies of all handouts, etc., will be made available to any library employee upon request.
- Guests are welcome. Anyone wishing to participate should contact the Chair prior to the meeting they wish to attend. The group will invite non-members as appropriate.
- Feedback on ideas and proposals will be actively solicited from the library community.
- Members are encouraged to communicate by listserv between meetings.
- Task forces will be set up as appropriate and may include non-members.
l