• Members arrive on time.
• If unable to attend, members notify the chair, and send any input or documents. (Chair may table items if necessary).
• If a member anticipates missing a meeting, s/he will notify the chair in advance. If acting as chair or recorder s/he has to arrange for a substitute.

• Members are prepared for every meeting.
• Members read all agenda-related materials sent ahead of time.
• Members bring necessary handouts.
• Members are ready to lead discussions of assigned agenda items.

PARTICIPATION

• Members act collegially.
• Members respect everyone's right to speak and be listened to without interruption.
• Members are free to ask for clarification or restatement.
• Members allow constructive criticism of their ideas or proposals as part of the group process.
• Members are free to express their feelings and are sensitive to the feelings of other members.
• Decision-making. Each member has the opportunity to participate in the development of an idea. If an item has to be voted on and no consensus can be reached, majority vote may be used as last resort.
• Dissenting votes have to be recorded by name and content.

• Working Group meets once a month, on the first Thursday of each month.
• Meeting will last for one hour.
• Chair and recorder will rotate every six months. Rotation will follow the alphabet.
• Draft of minutes will be posted to the libpreservation list-serve. Minutes will be posted to libusers list.
• Members take a system-wide perspective when problem solving.
• Members are free to try new things that may deviate from current or past procedures; new groups should establish new points of reference.
• At the end of each meeting:
  • Members set a tentative agenda for the next meeting
  • Members confirm decisions made and how best to communicate them to everyone.
  • Members review and confirm assigned tasks.