Collections Management WORKING AGREEMENT
Approved 12/7/98; revised 7/2/2007

ATTENDANCE

• Meetings will start on time, with no waiting for late members. Members are expected to be fully prepared for discussions and to arrive on time.
• Proxies will be allowed at any time and need not be approved by the group. The chair should be notified ahead of time when a Proxy will be attending a meeting.
• Group members should notify the Chair if they are unable to come to a meeting
• Members assume responsibility for informing themselves of what occurred at missed meetings.

PREPARATION

• Members are prepared for every meeting.
• Members read all agenda-related materials sent ahead of time.
• Members bring necessary handouts.
• Members are ready to lead discussions of assigned agenda items.

PARTICIPATION

• Consensus will be the primary mode of decision making. If the group faces an externally imposed deadline and cannot come to consensus, a vote will be taken.
• Deadlines will be assigned to all issues and projects in order to insure that they will be resolved and completed in a timely manner.
• All decisions and policies are subject to review and revision to keep them functional and appropriate.

OPERATING PROCEDURES

• Meetings are usually held once a month and will last 1.5 hours. Locations will vary and are to be scheduled by the chair and announced in the minutes.
• Copies of all handouts, etc. will be made available to any library employee upon request.
• Feedback on ideas and proposals will be actively solicited from the library community.
• We will conduct a progress review annually.
• Draft minutes will be sent to members within a week following the meeting. Members will have one week to clarify and correct as needed; then the final version, including a proposed agenda for the next meeting, will be sent out on the Libusers listserv.