Guide to the WSU Controller's Office Budgetary and Fiscal Records (microfilm) 1918-1979
Archives 64

Summary Information

Repository
Manuscripts, Archives, and Special Collections, Washington State University Libraries
Creator
Washington State University. Controller's Office.
Title
WSU Controller's Office Budgetary and Fiscal Records (microfilm)
ID
Archives 64
Date [inclusive]
1918-1979
Extent
6.0 boxes
General Physical Description note
5 Linear feet of shelf space
Language
English
Abstract
Microfilm tapes containing Financial and budget records of Washington State University, dating from 1918-1979. They include budget statements, vouchers, financial records relating to student veterans, payroll records, receipts and cashiers receipts, and other fiscal records.

Preferred Citation note

[Item Description] Controller's Office Budgetary and Fiscal Records, 1918-1979 (UA 64)

Manuscripts, Archives, and Special Collections, Washington State University Libraries, Pullman, WA.

Return to Table of Contents »


Scope and Contents note

These tapes contained financial and budget records of Washington State University. Some films had been removed before their arrival at the Archives and are not listed here. Box 5 and 6 contain indexes for tapes 0-300 and 1500-1800 respectively. The film record financial transactions from 1918 to 1979. Records include, among other things, budget statements, vouchers, financial records relating to student veterans, payroll records, and receipts and cashiers receipts.

Return to Table of Contents »


Arrangement note

The collection is arranged initially for format, with four boxes containing 367 individually boxed reels of microfilm, followed by two boxes containing print indexes to some of the microfilm. The microfilm is maintained in a numerical order established prior to coming to the archives, and there are many holes in that sequence. Reels 1-6A are identified as Central Stores, reels 17-652 are identified as Accounting, and reels 680-1792 are identified as Controller’s (or Comptroller’s) Office.

While the contents of each reel are written on their box, there is no obvious overall pattern to the ordering of the reels. Apparently each reel may include an index to that reel’s contents at the end of the roll.

The two index volumes cover reels A1-300 and 1501-1800. Based on the page numbering, it is obvious that other index volumes existed, but MASC does not hold them.

Return to Table of Contents »


Administrative Information

Publication Information

Manuscripts, Archives, and Special Collections, Washington State University Libraries © 2016

http://www.libraries.wsu.edu/masc
Terrell Library
P.O. Box 645610
Pullman, WA, 99164-5610
509-335-6691
mascref@wsu.edu

Conditions Governing Access note

The print indexes are open and available for research. However, the majority of the microfilm reels may contain materials covered by privacy, and so the microfilm reels are open only to authorized officials.

Conditions Governing Use note

Individuals wishing to use the microform should consult the archivist at MASC, who will in turn consult the Controller’s Office. If there are no privacy issues with a particular reel then permission may be given for conditional access.

Copyright restrictions apply.

Immediate Source of Acquisition note

On January 19, 1981 the Controller's Office transferred these microfilmed record copies to the Washington State University Libraries’ Manuscripts, Archives, and Special Collections (MASC), where they were retained as UA1981-01.

Processing Information note

This collection was processed by Barbara Kovarik-Gahl in April 1981.

Return to Table of Contents »


Related Materials

Related Archival Materials note

The MASC holds numerous other processed and unprocessed records from the Controller’s Office. Please see MASC’s list of University Archives collections and their list of University Archives accessions for further information on those.

Separated Materials note

On April 13, 1981, one linear foot of non-microfilm (print) materials was separated out from these records and retained as UA1981-13. These papers contains correspondence, reports, financial records, and class census materials, among other things.

Return to Table of Contents »


Controlled Access Headings

Corporate Name(s)

  • Washington State University. Controller's Office -- Records and correspondence.

Subject(s)

  • Colleges and Universities
  • Washington (State)

Return to Table of Contents »


Collection Inventory

Microfilm Reel Number 

Box

1A 

1

1B 

1

1

3A 

1

3B 

1

1

1

17 

1

18 

1

19 

1

20 

1

21 

1

55 

1

56 

1

62 

1

63 

1

80 

1

81 

1

82 

1

83 

1

84 

1

85 

1

86 

1

87 

1

88 

1

89 

1

90 

1

91 

1

92 

1

93 

1

94 

1

95 

1

96 

1

97 

1

100 

1

101 

1

102 

1

103 

1

104 

1

105 

1

106 

1

107 

1

108 

1

109 

1

110 

1

111 

1

112 

1

113 

1

128 

1

193 

1

201 

1

259 

1

261 

1

262 

1

263 

1

264 

1

265 

1

266 

1

267 

1

268 

1

270 

1

271 

1

272 

1

273 

1

274 

1

276 

1

277 

1

278A 

1

279 

1

281 

1

282 

1

289 

1

290 

1

292 

1

298 

1

305 

1

306 

1

420 

1

421 

1

422 

1

527 

1

529 

1

531 

1

573 

1

613 

1

614 

1

616 

1

620 

1

644 

1

646 

1

648 

1

649 

1

652 

1

678 

1

680 

2

681 

2

682 

2

683 

2

684 

2

685 

2

686 

2

687 

2

688 

2

689 

2

690 

2

691 

2

693 

2

700 

2

737 

2

745 

2

749 

2

791 

2

801 

2

804 

2

840 

2

851 

2

852 

2

854 

2

855 

2

857 

2

859 

2

860 

2

888 

2

889 

2

891 

2

967 

2

968 

2

971 

2

984 

2

985 

2

986 

2

988 

2

989 

2

991 

2

992 

2

993 

2

995 

2

996 

2

998 

2

999 

2

1000 

2

1002 

2

1004 

2

1005 

2

1006 

2

1007 

2

1008 

2

1009 

2

1010 

2

1011 

2

1015 

2

1044 

2

1049 

2

1051 

2

1052 

2

1055 

2

1056 

2

1065 

2

1066 

2

1067 

2

1068 

2

1069 

2

1072 

2

1073 

2

1074 

2

1075 

2

1077 

2

1131 

2

1133 

2

1135 

2

1136 

2

1145 

2

1147 

2

1149 

2

1193 

2

1194 

2

1195 

2

1196 

2

1197 

2

1198 

2

1199 

2

1200 

2

1204 

2

1205 

2

1212 

2

1214 

3

1216 

3

1235 

3

1236 

3

1238 

3

1240 

3

1242 

3

1244 

3

1245 

3

1250 

3

1253 

3

1265 

3

1277 

3

1278 

3

1279 

3

1280 

3

1281 

3

1284 

3

1288 

3

1289 

3

1290 

3

1291 

3

1292 

3

1293 

3

1296 

3

1311 

3

1321 

3

1324 

3

1325 

3

1326 

3

1327 

3

1328 

3

1335 

3

1342 

3

1359 

3

1369 

3

1371 

3

1372 

3

1373 

3

1374 

3

1375 

3

1376 

3

1377 

3

1378 

3

1380 

3

1381 

3

1382 

3

1383 

3

1384 

3

1385 

3

1386 

3

1393 

3

1400 

3

1402 

3

1419 

3

1423 

3

1424 

3

1425 

3

1431 

3

1434 

3

1443 

3

1446 

3

1456 

3

1457 

3

1458 

3

1460 

3

1461 

3

1462 

3

1463 

3

1464 

3

1465 

3

1466 

3

1471 

3

1472 

3

1473 

3

1474 

3

1475 

3

1476 

3

1479 

3

1484 

3

1491 

3

1502 

3

1506 

3

1513 

3

1516 

3

1522 

3

1523 

3

1527 

3

1529 

3

1530 

3

1531 

3

1532 

3

1533 

3

1534 

3

1537 

3

1542 

3

1543 

4

1544 

4

1545 

4

1546 

4

1547 

4

1548 

4

1549 

4

1550 

4

1551 

4

1552 

4

1553 

4

1558 

4

1559 

4

1560 

4

1562 

4

1569 

4

1594 

4

1595 

4

1603 

4

1604 

4

1605 

4

1609 

4

1615 

4

1621 

4

1626 

4

1627 

4

1628 

4

1629 

4

1630 

4

1631 

4

1632 

4

1633 

4

1634 

4

1636 

4

1640 

4

1641 

4

1642 

4

1643 

4

1644 

4

1645 

4

1646 

4

1654 

4

1657 

4

1674 

4

1685 

4

1687 

4

1688 

4

1689 

4

1690 

4

1691 

4

1696 

4

1697 

4

1706 

4

1711 

4

1712 

4

1713 

4

1714 

4

1715 

4

1716 

4

1717 

4

1718 

4

1719 

4

1720 

4

1721 

4

1724 

4

1726 

4

1731 

4

1732 

4

1733 

4

1734 

4

1735 

4

1736 

4

1737 

4

1738 

4

1739 

4

1743 

4

1747 

4

1759 

4

1772 

4

1773 

4

1774 

4

1783 

4

1787 

4

1788 

4

1789 

4

1792 

4

Return to Table of Contents »


Indexes 

Box

Index to Accounting reels A1 to 300. Approximately 450 pages. 

5

Index to Controllers Office reels, 1501-1800. Approximately 450 pages. 

6

Return to Table of Contents »