Budget Office Records 1967-1978
Archives 135

Summary Information

Repository
Washington State University Libraries, Manuscripts, Archives, and Special Collections
Title
Budget Office Records
ID
Archives 135
Date [inclusive]
1967-1978
Extent
approximate 600 items, 3 linear feet, 4 containers
Abstract
Contains copies of correspondence, the biennial budget request documents for 1971-1973, and computer printouts of the Faculty Average Salary Report and Position Control.

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Agency Description:

The Budget Office administers the university budget and prepares the Operating Budget Request that is submitted to the Governor each biennium through the Office of Financial Management in Olympia. In preparing this document, the Budget Office assembles data to be sent with request forms to academic deans and area budget administrators. After the forms are returned, the requests are made up into books for use at university budget hearings. Following the hearings, the requests are reworked in line with administrative budgeting policies and decisions made as a result of the hearings. A budget package is assembled and submitted to Olympia. A related task is preparing supplemental budget requests to be sent to Olympia. This is done during the first year of a biennium to request additional funds for the second year. The procedure is similar to the preparation of the original biennial budget request.

As well as preparing budgets, the Budget Office notifies the units of their allocations. The office monitors compliance with the allocated budget and works with the dean or administrative head when discrepancies are detected. The office also works with departments in transferring funds between accounts and helps administer any changes in funding due to Executive Orders from the Governor.

In the 1960's and early 1970's, the Budget Office reported to the Vice President-Business. By 1976, the office reported to the Vice President-Academic.

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Arrangement

These records are arranged in a single alphabetical subject series covering the period 1967-1978. It contains copies of correspondence, the biennial budget request documents for 1971-1973, and computer printouts of the Faculty Average Salary Report and Position Control.

The correspondence file consists of duplicate copies of outgoing correspondence arranged in two sequences: alphabetical by recipient and chronological. The Position Control printout contains data regarding all faculty and staff by name, department, budget code, full time equivalent and salary. The Faculty Average Salary report contains similar information for faculty plus salary analysis and averages.

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Administrative Information

Publication Information

Washington State University Libraries Manuscripts, Archives, and Special Collections  © 2012

http://www.libraries.wsu.edu/masc/

Terrell Library

P.O. Box 645610

Pullman, WA, 99164-5610 USA

509-335-6691

mascref@wsu.edu

Restrictions on Access

The Collection is open for research use.

Acquisition Information

These records of the Budget Office were transferred to the University Archives, Washington State University in September, 1977 (UA 77-28) and July, 1980 (UA 80-12).

Processing Information

The records were processed by Ann Klavano in January and February, 1984.

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Names and Subjects

Corporate Name(s)

Creator(s) :
  • Washington State University. Budget Office--Archives
Subject(s) :
  • Washington State University. Budget Office--Records and correspondence
  • Washington State University--Administration--Archives

Subject(s)

  • Universities and colleges--Business management--Washington (State)--Archives
  • Universities and colleges--Faculty--Salaries, etc.
  • University budget Records
  • Washington (State)
  • Colleges and Universities

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Detailed Description of Collection

Correspondence  

Alphabetical:  

box folder

A  1977-1978  4 items

1 1

B  1977-1978  24 items

1 2

Bishop  1978  2 items

1 3

C  1977-1978  33 items

1 4

D  1977-1978  10 items

1 5

E  1977-1978  3 items

1 6

F-G  1977-1978  14 items

1 7

H  1977-1978  36 items

1 8

J  1977-1978  2 items

1 9

K  1977-1978  2 items

1 10

L  1977-1978  31 items

1 11

M  1977-1978  21 items

1 12

N  1977-1978  13 items

1 13

O  1977-1978  7 items

1 14

P  1977-1978  5 items

1 15

Q-R  1977-1978  18 items

1 16

S  1977-1978  23 items

2 17

Smith  1977-1978  46 items

2 18

T  1977  1 item

2 19

U  1978  1 item

2 20

V  1977-1978  29 items

2 21

W  1977-1978  24 items

2 22

X-Z  1978  1 item

2 23

Chronological:  

box folder

 July 1977 - October 1977  80 items

2 24

 October 1977 - December 1977  80 items

2 25

 January 1978 - March 1978  100 items

2 26

 March 1978 - July 1978  100 items

2 27

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Faculty Average Salary Report:  

box folder

 1970-1971  1 item

3 28

 1972-1973  1 item

3 29

 1974-1975  1 item

3 30

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Operating Budget Request (1971-1973)  1970  1 item

box
4
folder
31

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Position Control, July Allocation:  

box folder

 1967-1970  1 item

4 32

 1971 

4 33

 1972 

4 34

 1973 

4 35

 1974 

4 36

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